Attraction of Melaka

In: Historical Events

Submitted By shazwan91
Words 663
Pages 3
PROCEDURE FOR KEY MANAGEMENT

1.0

Introduction Proper procedures for management of keys are vital for both safety and security. These procedures are made known after realizing that one of the main reason for lost of items is because of the weakness in office key management system.

2.0

Purpose The purpose of these procedures is to standardize the office key management system that has to be implemented by all Cost Centers.

3.0

Responsibility 3.1 Occupational Safety and Health Committee have decided that the following officers are held responsible for office key management system at their respective Cost Center :Responsible Officer Manager or Senior Manager Assistant Manager, Manager, or Senior Manager Hostel Assistant Manager

Cost Center Department/Center/Unit Faculty Hostel 3.2

For Cost Centers without the above officers, the management of these keys will be under the responsibility of their respective senior officer.

4.0

Classification of Key Categories 4.1 Office key can be classified into three categories:i. Reserve Keys – these key (main entrance door key, room door key where keys are kept, key box cabinet key) is the duplicate keys which are handed over to Security Department for use in emergency only. These keys are not given to anyone except to the officer in-charge during emergency and only with permission. ii. Daily Keys – office keys which are kept by Cost Centers. iii. Crucial Areas Keys – office keys which are in crucial areas. The keys under this category can be held and used only by certain officers.

5.0

Rules 5.1 Head of Cost Center has to hand over responsibility of holding keys in writing to officer as in ref 3.0. A copy of the letter has to be given to Security Department. All movement of keys to be recorded in a Log Book. Keys that are given to student/staff to access laboratory, tutorial room etc is to be…...

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